Preparing and assessing accounts can be a difficult and time consuming task, especially where the account is chargeable on a “detailed” basis – that is an account with separate charges for most individual interactions and items of work on a case.
Sometimes an assessment results in us having to reduce a charge or disallow it in its entirety – a process known as abatement.
We know from feedback that such abatements are frustrating for the profession. We have prepared this note with the intention of addressing some of the most common queries we are asked.
We hope this will help you to frame accounts that are more likely to be paid in full, first time, thereby reducing delay and frustration.
Legal aid: You have four months from the completion of the proceedings for submitting legal aid accounts.
Advice and assistance: you have one year from the conclusion of the advice to submit your final account.
Civil diagnostic: accounts must be submitted within three months of the date when the giving of the advice and assistance was completed.
If you do not send us a final account timeously we will seek repayment of any interim claims which have been paid in circumstances where you did not have to submit any account in support of that payment.
We have discretion to accept late accounts (except in relation to civil advice and assistance diagnostic cases) where there is a special reason.
You should submit requests to firstname.lastname@example.org.
If the information outlined is provided in the narrative and, where appropriate, submitted/uploaded to the account/work item we will often not need to make any further enquiry.
Please see the table of fees for Schedule 1, Solemn and Summary Detailed & Inclusive Fees and the Notes on Operation
|Accounts systems issues/problems||Lynne Dunlop: assistance with submitting online accounts and systems email@example.com||0131 240 2193|
|Accounts training||Accounts online system training or training on the preparation and submission of accounts (for solicitors and support staff)||firstname.lastname@example.org||0131 560 2135|
|Assistant manager||Eileen Grantemail@example.com||0131 560 2135|
|Civil Accounts||A&Afirstname.lastname@example.org||0131 560 2159|
|A&A Immigrationemail@example.com||0131 560 2159|
|Civilfirstname.lastname@example.org||0131 560 2158|
|Criminal Accounts||Solemn & Summary email@example.com||0131 560 2153|
|Summary Fixed fee or Duty Accountsfirstname.lastname@example.org||0131 560 2154|
|A&A and ABWORemail@example.com||0131 560 2154|
|Children’s Accounts||Children’s/AWIfirstname.lastname@example.org||0131 560 2157|
|Mental email@example.com||0131 560 2157|
|Steven Carrie, Accounts Specialists||Counsel fees/accounts firstname.lastname@example.org||0131 560 2162|