We are the public authority which administers legal aid in Scotland in terms of the Legal Aid (Scotland) Act 1986.
In carrying out these functions we collect, use and retain different types of personal information about you.
We rely on specific provisions under Article 6 and 9 of the General Data Protection Regulation as the lawful basis for processing of data, as a task carried out in the public interest or in the exercise of official authority vested in the controller.
Our lawful basis for processing personal data will also include contractual obligations with service providers and suppliers.
This Privacy notice describes how we collect and use Personal Data, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and any other applicable data protection law in the United Kingdom.
It applies to Personal Data provided to us, by both individuals or by others.
Some types of personal data are defined as special. We will only collect and use these types of information where we need to and if the law allows us to.
Special categories of personal data include:
We have put in place appropriate security measures to protect your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those people who have a business need to know.
We have put procedures in place to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
In some circumstances we may anonymise or pseudonymise Personal Data so that it can no longer be associated with the Data Subject, in which case we may use it without further notice.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, request that we transfer a copy of your personal information to another party or request the reconsideration of an automated decision, please contact our Data Protection Officer at DPO@slab.org.uk.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact our DPO. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to.
If you are unhappy with the response you get from us, you can ask us to look again at your request; you can write to our Data Protection Officer at SAR@slab.org.uk or using our postal address. At any time, you are entitled to ask the Information Commissioner to review our decision or to go to court to enforce your rights.
We keep this privacy notice under regular review. This privacy notice was last updated on 10/03/2023.
Data Protection Officer
Scottish Legal Aid Board
91 Haymarket Terrace
0131 226 7061
You can find information about how to report a concern to the Information Commissioner on their website, as well as call or write to them:
Alternatively, you can contact the Scottish Regional Office for the ICO Information Commissioner’s Office:
This document provides information about how we process data relating to our current and former employees or relevant dependants, workers and agency contractors and “staff” in the wider sense to include Board Members and those on work experience placements.