Vacancy: Corporate Support Assistant

12 March 2026

  • Corporate Support Assistant (Grade 4)
    Ref no 42
    Full time; permanent
    Application deadline: Sunday 29 March, 23:55

We’re looking for a highly organised and proactive Corporate Support Assistant to support the Chief Executive, Chair, Board, and Chief Executive’s Office with the smooth running of key corporate processes.

This is a fast-paced, high-visibility role with daily engagement across the Executive Team and regular contact with senior stakeholders, including Scottish Government. You’ll play a central part in coordinating activity, managing priorities, and helping ensure important corporate business runs efficiently.

Key responsibilities include:

  • Acting as a central coordination point for Chief Executive and Chair business, including liaison with Scottish Government
  • Managing diaries, tasks and meeting arrangements for the Chief Executive, Chair, Board, and Executive Team
  • Preparing, coordinating, and managing correspondence, papers, and deadlines
  • Booking travel and accommodation, and processing expenses
  • Following up actions on behalf of the Chief Executive and Chair
  • Supporting records management, including document storage, retention, and disposal processes
  • Maintaining governance schedules, contact lists, and procedure manuals
  • Supporting events, corporate returns, and website updates
  • Contributing ideas to improve CEO office processes and ways of working.

To succeed in this role, you will need:

  • Experience in a similar senior support or coordination role
  • Confidence working with and supporting senior stakeholders across the organisation and externally
  • Excellent written and verbal communication skills, with strong interpersonal ability
  • Strong organisational skills, with the ability to multitask, prioritise, and maintain attention to detail
  • Good IT skills, including Microsoft Teams, Word, Excel and Outlook (diary and task management)
  • A proactive approach, using initiative and sound judgement to manage workload effectively
  • The ability to build positive working relationships and handle complex or sensitive communications professionally.

How to apply

Full details and the online application are available on our recruitment portal (external link).