A&A accounts and increases: authorised level of expenditure not automatically payable
If we allow an increase in authorised expenditure, this is based solely on the information, including likely costs, you give us. In granting the increase, we do not necessarily accept that any fee or claim ultimately made by an expert or other witness within that limit is reasonable.
The authorised increase is simply an upper limit of authorised expenditure within which you can proceed. It is not a guarantee that we will pay a claim to that level – you still have to justify the expenditure in your account.
Accounts-related information you should ensure an expert is aware of
You should always try to ensure that the eventual claim is reasonable and, in certain circumstances, you may wish to discuss the fee with our accounts assessment area before proceeding. You should:
get an estimate from the witness;
ensure that the witness is aware of the limited expenditure available at any given time and the need to contact you if it may be exceeded;
ensure the witness is aware of their function and is willing in due course, if necessary, to speak to a report; and
ensure that the witness is aware of the need to lodge, where appropriate, a detailed fee note of the work done, the chargeable hours and the hourly rate. A fee note quoting a global fee “for all work done” is not acceptable even if it falls within the limit of authorised expenditure. We still have to be satisfied at the payment stage that the fees the expert has charged, as with your fees, are reasonable.
When you apply for an increase, the costs of any outlays should include VAT.