A&A general rules for travel-related charges: client should travel to you, and methods of travel
As a general rule the client should travel to the solicitor.
You should only need to travel to a client if the client
- is unable to attend your office through disability or ill-health; or
- is being detained, for example, in prison or under the mental health legislation.
The cost of travel will not otherwise be chargeable to the Fund except in the most exceptional circumstances.
In undertaking travel you should consider the most economic method taking into consideration the time taken against the cost. For example:
- The journey may be cheaper by train but may take longer than it would travelling by car thereby increasing the time cost.
- On the other hand it is likely that travel from one city centre to another would be cheaper by train than by car.
- In some circumstances a cheap flight may be the most economic way of travelling taking into account the total costs involved.
Travel to witnesses
As a general rule witnesses should travel to the solicitor to provide a precognition.
We will only pay for travel to a witness to take a precognition where we consider that
- the precognition was a necessary document
- circumstances prevent the witness from travelling to the solicitor’s office
- it wasn’t possible to take the precognition over the phone
A&A charges for consecutive days’ travel: is it cost effective?
Find out when we will pay for travel to the same location on consecutive days.
When does travel become chargeable under A&A? Information you must be satisfied on
Find out the information you need to be satisfied about before you will be paid to travel to meet a client.
A&A travel costs: steps you should take to ensure costs will meet the statutory tests
Find out some steps you can take to ensure that the additional cost of travel is kept to a minimum.
Payment for travel outwith normal hours: what location will we pay you from?
Find out how your travel will be paid when carrying out work outwith normal working hours.
Advice and Assistance accounts and travel: flat mileage rate payable and parking charges
Learn useful information about the milage allowance, VAT and parking charges for your A&A account.
Payment for travel and the appropriate apportionment of cost between clients: general policy
Find out about how travel costs should be apportioned where you have multiple clients, including various examples.
Travel costs for one destination: attending on multiple clients and when to round up time spent
Learn how to apportion time and costs when travelling to attend multiple clients.
Travel costs where multiple destinations: how to appropriately allocate costs where equal apportionment is not possible
Read about how to allocate costs where equal apportionment cannot be done, including a worked example.