A&A travel costs: steps you should take to ensure costs will meet the statutory tests
If you know you will have to travel, you should take practical steps to ensure that the additional cost of this is kept to a minimum. It is part of our function to ensure that such work is actually, necessarily and reasonably done and outlays actually, necessarily and reasonably incurred, due regard being had to economy. The steps you can take include the following:
plan travel as far in advance as possible to ensure you are not travelling to the same destination over consecutive days;
combine journeys wherever possible;
where attending on more than one client at different destinations:
plan the journey using the most efficient route, avoiding doubling back;
the same solicitor, or unqualified person to whom work is delegated, should attend on the client or clients (and, where work is undertaken by a firm over a wide area, the same solicitor should be delegated to undertake work in a particular area to avoid or at least reduce duplication of costs);
where, unavoidably, more than one solicitor or unqualified person needs to travel to the same place, the car journey should be shared;
avoid peak time travel where possible, subject to the constraints of visiting times at hospitals and prisons.
Giving details of the postcodes of the departure point and destination helps us assess your account more quickly. We routinely check distance and duration of travel using various route planners. We will restrict claims which exceed the recommended duration or distance unless you explain why they have done so.
In this section
A&A general rules for travel-related charges: client should travel to you, and methods of travel
Find out more about the general rules for travel in the context of civil A&A accounts, including on methods of travel.
A&A charges for consecutive days’ travel: is it cost effective?
Find out when we will pay for travel to the same location on consecutive days.
When does travel become chargeable under A&A? Information you must be satisfied on
Find out the information you need to be satisfied about before you will be paid to travel to meet a client.
Payment for travel outwith normal hours: what location will we pay you from?
Find out how your travel will be paid when carrying out work outwith normal working hours.
Advice and Assistance accounts and travel: flat mileage rate payable and parking charges
Learn useful information about the milage allowance, VAT and parking charges for your A&A account.
Payment for travel and the appropriate apportionment of cost between clients: general policy
Find out about how travel costs should be apportioned where you have multiple clients, including various examples.
Travel costs for one destination: attending on multiple clients and when to round up time spent
Learn how to apportion time and costs when travelling to attend multiple clients.
Travel costs where multiple destinations: how to appropriately allocate costs where equal apportionment is not possible
Read about how to allocate costs where equal apportionment cannot be done, including a worked example.