Legal Aid Online declarations

Online declarations should be used to obtain a client’s details and signature before making an application for them on Legal Aid Online. These are used in legal aid, A&A/ABWOR, appeal and transfer applications.

The application process for legal assistance is on Legal Aid Online. However your firm must still obtain and retain in your office the client’s signature for advice and assistance/ABWOR, criminal, children’s, civil, transfer and criminal review (of a decision to refuse legal aid) applications.

You can do this by using one of the declaration forms below or printing the completed Legal Aid Online application and getting your client sign it.

You do not have to send us a copy but as part of our audits and quality checks we will randomly verify that declarations have been signed. You may complete the form in the absence of your client but it remains your responsibility to ensure that your client signs and dates it.

Criminal legal assistance

File Type Size
Police Station data capture form 173 KB | 17 May 2019 PDF 173 KB
Solemn Criminal Legal Aid Declaration [LAO/SOL]

Guidance is available on how to complete this form.

195 KB | 13 September 2019
PDF 195 KB
Criminal Advice and Assistance / ABWOR Declaration [AA/LAO/CRIM]

Guidance is available on how to complete this form along with a data capture form.

199 KB | 13 September 2019
PDF 199 KB
Summary Criminal Legal Aid Declaration [LAO/CRIM]

A data capture form and guidance on how to complete this form are available.

198 KB | 13 September 2019
PDF 198 KB
Criminal Legal Aid Transfer Declaration [LAO/CRIMTR]

Guidance is available on how to complete this form.

63 KB | 13 September 2019
PDF 63 KB
Criminal Legal Aid Appeal Declaration [LAO/APP/1]

Guidance is also available on how to complete this form. Use this form when legal aid is granted at first instance.

121 KB | 13 September 2019
PDF 121 KB
Criminal Legal Aid Appeal Declaration [LAO/APP/2]

Guidance is available on how to complete this form. Use this form when legal aid is NOT granted at first instance.

160 KB | 13 September 2019
PDF 160 KB
Application for contempt of court and automatic legal aid (CRIM/COURT/APP)

For contempt of court and automatic legal aid.

688 KB | 23 October 2019
PDF 688 KB

Data capture forms for criminal legal assistance applications are also available to help you gather all the necessary information about the case. We have produced these following feedback and you can then use this to personally complete the application on Legal Aid Online or give it to a member of staff to complete. The data capture form does not have to be signed or retained.

Children's legal assistance

File Type Size
Children’s Legal Aid Online Transfer Declaration [CHILDTR/LAO] 72 KB | 28 May 2018 PDF 72 KB
Children's Advice and Assistance/ABWOR for Children's Hearings [AA/LAO/CHLA]

Guidance is available on how to complete this form. It should be used for S38 CPO Applications and S48 COP Variations/Terminations hearings before the Sheriff - 2011 Act only.

234 KB | 13 September 2019
PDF 234 KB
Children's Legal Aid - Legal Aid Online Client Declaration [CHLA/LAO]

Guidance is available on how to complete this form. It should be used for automatic (Duty) special urgency, Children’s sheriff court proceedings and onward appeals to SAC/COS - 2011 Act only.

244 KB | 13 September 2019
PDF 244 KB
Peer Review Checklist

To assist solicitors and ensure they have recorded key information looked for by Peer Reviewers when undertaking a quality assurance check. The completion of this document is not mandatory.

362 KB | 25 September 2019
PDF 362 KB

Using paper Legal Aid Online declarations

You should use the appropriate Legal Aid Online declaration above to record key information and capture you and your client’s signatures if you are not completing and then printing the application directly from Legal Aid Online while your client is in your office. All declarations must be:

  • Signed and dated by the client.
  • Signed and dated by you.
  • Completed in full, including details of the type of ABWOR granted, where applicable.

In some cases we have also provided a data capture form to capture additional information. You can then use this to personally complete the application online or give it to a member of staff to complete on Legal Aid Online. The data capture form is not required to be signed or retained.

Having problems opening a form?

You will require Adobe (Acrobat) Reader to use the forms. If you receive an error message when opening up a form it is probably because you do not have this software or your browser (typically Google Chrome) is trying to open the document instead of this PDF reader.

Print the completed Legal Aid Online application

You can print the successfully completed application if you have entered their information directly into the Legal Aid Online system instead of using the paper declaration to obtain a client’s signature. This is the simplest and most efficient way to obtain the client’s signature if you are completing the application online while the client is in your office.

At the bottom of the printout there is a space for the client’s signature. Please ensure that both you and the client sign and date this and you keep it in the client’s file.

Equalities and the Equality Card

We have to collect information to monitor equality of access for people applying for and receiving services paid for from the public funds we administer. It is important that you ask your client to complete the equality information on our application forms.

Please print and show clients the Equality Card before asking them to complete the Equality section of the declaration forms.

File Type Size
Equality Card 143 KB | 13 September 2019 PDF 143 KB