Online declarations should be used to obtain a client’s details and signature before making an application for them on Legal Aid Online. These are used in legal aid, A&A/ABWOR, appeal and transfer applications.
The application process for legal assistance is on Legal Aid Online. However your firm must still obtain and retain in your office the client’s signature for advice and assistance/ABWOR, criminal, children’s, civil, transfer and criminal review (of a decision to refuse legal aid) applications.
Please use the declaration form to record key information and capture you and your client’s signature. You can obtain your client’s signature by:
Where possible all declarations must be:
Where it is not possible to get the declaration signed by the client
You must always get clients to sign the declaration form when you are seeing them face to face. However, if your client is not present or there are other reasons why they cannot sign the form you must provide this information for us to consider.
This can be noted on the online system. On the Advice and Assistance/ABWOR system, the reason “Client not present and agrees with the declaration terms” should be used. “Other” should be used for all other reasons, with a full explanation given of the circumstances for us to consider.
For all other Legal Aid Applications, the system requires a date to be entered when the applicant signed the form. Where it has not been possible to get the client to sign the declaration, the date entered here can also be the date of the remote consultation.
You can add a brief explanation about the circumstances elsewhere in the application, for example in the “additional financial information box”.
In some cases we have also provided a data capture form to capture additional information. You can then use this to personally complete the application online or give it to a member of staff to complete on Legal Aid Online. The data capture form is not required to be signed or retained.
You do not have to send us a copy but as part of our audits and quality checks we will randomly verify that declarations have been signed. You may complete the form in the absence of your client but it remains your responsibility to ensure that your client signs and dates it.
|Civil legal aid transfer declaration (CIVTR/LAO) 72 KB | 1 August 2019||72 KB|
|Advice and Assistance Verification Declaration [AA/VERF/MAND] 60 KB | 13 September 2019||60 KB|
|Civil Advice and Assistance / Civil ABWOR Declaration [AA/LAO/CIV] 858 KB | 9 November 2022||858 KB|
|Civil Legal Aid Declaration [CIV/SOL] 2 MB | 11 November 2022||2 MB|
Criminal Legal Aid Transfer Declaration [LAO/CRIMTR]
Guidance is available on how to complete this form.63 KB | 13 September 2019
Application for contempt of court and automatic legal aid (CRIM/COURT/APP)
For contempt of court and automatic legal aid.688 KB | 23 October 2019
|Police Station data capture form 1 MB | 7 April 2022||1 MB|
Solemn Criminal Legal Aid Declaration [LAO/SOL]
Guidance is available on how to complete this form.627 KB | 14 November 2022
|Summary Criminal Legal Aid Declaration [LAO/CRIM] 663 KB | 17 November 2022||663 KB|
Criminal Legal Aid Appeal Declaration [LAO/APP/1]
Guidance is also available on how to complete this form. Use this form when legal aid is granted at first instance.527 KB | 17 November 2022
Criminal Legal Aid Appeal Declaration [LAO/APP/2]
Guidance is available on how to complete this form. Use this form when legal aid is NOT granted at first instance.625 KB | 17 November 2022
|Criminal Advice and Assistance / ABWOR Declaration [AA/LAO/CRIM] 812 KB | 13 April 2023||812 KB|
Data capture forms for criminal legal assistance applications are also available to help you gather all the necessary information about the case. We have produced these following feedback and you can then use this to personally complete the application on Legal Aid Online or give it to a member of staff to complete. The data capture form does not have to be signed or retained.
|Children’s Legal Aid Online Transfer Declaration [CHILDTR/LAO] 72 KB | 28 May 2018||72 KB|
Peer Review Checklist
To assist solicitors and ensure they have recorded key information looked for by Peer Reviewers when undertaking a quality assurance check. The completion of this document is not mandatory.362 KB | 25 September 2019
Children's Legal Aid - Legal Aid Online Client Declaration [CHLA/LAO]
Guidance is available on how to complete this form. It should be used for automatic (Duty), special urgency, children’s sheriff court proceedings, Part 4 Orders under the ACR Act 2019 and all onward appeals to SAC/COS.835 KB | 20 September 2023
Children's Advice and Assistance/ABWOR for Children's Hearings [AA/LAO/CHLA]
Guidance is available on how to complete this form. It should be used for S38 CPO Applications and S48 CPO Variations/Termination hearings before the Sheriff and advice under Part 4 of the ACR Act 2019.912 KB | 20 September 2023
You will require Adobe (Acrobat) Reader to use the forms. If you receive an error message when opening up a form it is probably because you do not have this software or your browser (typically Google Chrome) is trying to open the document instead of this PDF reader.