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Forms, online declarations and materials

Who should use these resources?

The resources in this section are for solicitors and advisers who provide advice and representation through legal aid. 

Legal Aid Forms

Most paper processes have been replaced by Legal Aid Online. However, some paper based processes remain. We provide digital (pdf) versions of forms here.

Online Declarations

Online declarations should be used for obtaining clients’ signatures.

In some cases we have also provided a data capture form. Use of the data capture forms, which can also be downloaded, is optional. They are intended for gathering all the relevant information about the case.

For more information about client online declarations and data capture forms, and to download them, please go here.


General Advice

For every advice and assistance, criminal or civil legal aid application, transfer and criminal review (of a decision to refuse legal aid) application made online, your firm must obtain and retain the client’s signature, to be stored in your office. You can do this by either printing the completed online application or the client online declaration. You do not have to send us a copy, but as part of our audits and quality checks, we will randomly verify that applications or declarations have been signed.

If necessary, you may complete the application in the absence of your client. However, it will remain your responsibility to ensure that your client signs and dates it.   

Print the completed online application

Once you have successfully completed an application online there is an option to print the application. This is the simplest and most efficient way to obtain the client’s signature if you are completing the application online while the client is in your office. At the bottom of the printout, there is a space for the client's signature.

Ensure that both the client and solicitor sign and date this and that you keep it in the client’s file.


Using Legal Aid Online declarations and data capture forms

If you are not completing the application online while the client is in your office, you should use the appropriate Legal Aid Online declaration to record key information and capture the applicant's and solicitor's signatures. All declarations must be:

  • Signed and dated by the client
  • Signed and dated by the solicitor
  • Completed in full, including details of the type of ABWOR granted, where applicable
  • The criminal review requires only the client’s signature.

In some cases we have also provided a data capture form to capture additional information. We have produced this following feedback and it is designed to help your business processes. It allows the solicitor to record the information required for the application. The solicitor can then use this to personally complete the application online, or give it to a member of staff to complete online, or dictate the details to a member of staff to complete the application online. The data capture form is not required to be signed or retained.

Legal Aid Online

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